Society of Genito Urinary Surgeons

Constitution

Title and Registered office:

The name of the society shall be “Society of Genito-urinary Surgeons” hereafter referred as “SOGUS”.


The council of the SOGUS shall determine the location of the office of the “SOGUS” from time to time. Registered Office Address: H. No. 1-2-234/53 to 56, Opp: NTR Stadium, RK Math Road, Hyderabad, TS500029


Objectives:

  • To encourage and advance the study and practice of the science and art of Urology in the State of AndhraPradesh and Telangana.
  • To bring together all scientific personal who are actively interested in the practice of Urology in Andhra Pradesh and Telangana in one corporate body.
  • To facilitate exchange of ideas and experiences amongst practicing urologists in the state of Andhra Pradesh and Telangana.
  • To organize and conduct scientific programs like conferences, workshops, guest lectures, orations etc.
  • To provide for continuing Urology Education for Post Graduates, Urologists and Medical practitioners.
  • To endeavour to establish and maintain liaison with other Associations of Organizations in India or abroad whose objects are in keeping with those of the society.
  • To promote publication of scientific literature pertaining to urological practice or research.
  • To carry out any other activities which are identical or conducive to the furtherance of the objectives of the society.
  • To do other activities if any, to attain the above objects wholly on non-commercial basis and not motivated by profit.
  • The benefit of objectives would be available to the general public irrespective of caste, creed, religion or sex.

The Society “SOGUS” is registered under the Andhra Pradesh Societies Registration Act. , 2001 on 28th May 2014.

The financial year of “SOGUS” shall be from 1st April to 31st March

There shall be following categories of members.


Full Members :

  • Full members shall be qualified Urologists engaged in active practice of Urology in Andhra Pradesh and Telangana, and whose urological qualifications have been registered with the State Medical Council of one of the States in the jurisdiction of the Society. These full members who migrate to places other than Andhra Pradesh and Telangana will go into a category of affiliate members. Their membership shall be for life, unless the General Body of the SOGUS, following due process for the same, has terminated the same.

Associate Members :

  • Associate members shall be Urology post graduates residents registered for the M.Ch or DNB course in Urology, undergoing training at a recognized Institution in Andhra Pradesh and Telangana. They should provide a bonafide certificate from the institute Head of department for applying membership. Associate Membership in this category shall cease after 3 years unless a fresh application is made, or the council otherwise deems fit to continue the membership for a period which it considers desirable in each case.

Affiliate Members :

  • Affiliate members shall be qualified urologists engaged in active practice of Urology in areas other than the state of Andhra Pradesh and Telangana.

Mode of Election :

  • Full Members: Nominees shall be sponsored by two full members of the society and elected by the council in the General body meeting
  • Associate Members: Nominees shall be sponsored by two full members of the society and elected by the council in the General body meeting.
  • Affiliate members: Nominees shall be sponsored by two full members of the society and elected by the council in the General body meeting.

Full Members :

  • They shall have the right to participate in the scientific deliberations of the society.
  • They shall have the right to attend the General Body meetings of the society.
  • They shall have the right to participate in the selection process for fellowships, prizes, awards, and other honours for which they are eligible.
  • They shall have the right to exercise their vote on matters put to vote at the General Body meetings.
  • They shall have the right to vote at the election of office bearers of the society.
  • They shall have the right to contest for offices of the Association, on fulfilling the required criteria for eligibility.
  • They shall have the right to be nominated or elected for any of the offices of the society, or to any committees or sub-committees of the society, as per the procedure laid down for the same.

Associate members :

  • They shall have the right to participate in the scientific deliberations of the society,
  • They shall have the right to participate in the selection process for fellowships, prizes, awards, and other honours for which they are eligible.
  • They shall not have the right to contest for any office, attend the General Body meeting or vote at any of the meetings of the society
  • They shall not have the right to be nominated/co-opted for any of the offices of society or any committee or sub-committees of the society.

Affiliate members :

  • They shall have the right to participate in the scientific deliberations of the society.
  • They shall not be eligible to participate or convene in any quiz, contest or award competition conducted specifically for, or open to, the Full or associate members.
  • They shall not have the right to contest for any office, attend the General Body meeting or vote at any of the meetings of the society.
  • They shall not have the right to be nominated/co-opted for any of the offices of society or any committee or sub-committees of the society
  • Any member may resign from his membership at any time by serving a notice in writing to the Honorary Secretary. Such resignation shall not relieve the member from the responsibility to pay any dues to the society prior to ceasing to be a Member.
  • The Council shall have the right to terminate the membership or alter the class of individual member even after election, if it is subsequently found that material facts supplied in the application were incorrect.
  • The council shall have the powers to terminate the membership of any member who has been found guilty of unprofessional behaviour or of working against the interest of the Society, provided that the member, concerned is offered full opportunities to present his case to the Council and provided that in case of termination of membership, the latter is confirmed at the Annual General Meeting by Two-third Majority of members present and voting.

The membership subscription shall be Rs. 5000/- (Rupees Five thousand only). The subscription for all categories of membership shall be the same, one-time fee, and shall be non-refundable. The membership subscription can be changed in future based on the requirements after approval by the council and general body only.


All subscriptions shall be due on election and subsequently on April 1st of every year. Provided, however that credit shall be given for unexpired portion of subscriptions which may have been paid to the Society before its registration under the Society’s Registration Act, 1860. The Treasurer shall be competent to make suitable adjustments in the collection of subscriptions.

The bank account shall be operated by the Honorary Treasurer. All cheques shall be signed by two officers of the society of whom one shall be the Honorary Treasurer and the other either the Honorary Secretary or any other officer nominated for the year by the council.


Investment of Funds :

The society may invest or deposit any portion of its funds not immediately required.

  • Upon immovable properties, or
  • In securities of the Government of in National Savings Certificates or other Securities of the Government of India, or
  • In post office savings bank account, or
  • In “Units” issued by the Unit Trust of India, or
  • In securities of undertakings of the Government or the Government of India as proposed by the Executive committee
  • The Officers of the Society shall be the President, President elect, Honorary Secretary, and Honorary Treasurer.
  • The Officers shall be elected at the Annual General Meeting from a list of suggested nominations submitted to the council. Such nominees should have five years of standing as a full member and should have completed one full term (i.e, 2 years) as executive council member.
  • The Officers of the Society shall be full members and will be elected by full members.
  • The President and the President elect shall be elected for one year; the Honorary Secretary and Treasurer shall be elected for two years; they shall hold the office from the day following the termination of the Annual General Meeting at which they are elected to the termination of the second succeeding meeting.
  • The President and the President elect shall not be eligible for re-election.
  • The Honorary Secretary and Treasurer shall be eligible for immediate re-election for one more term of two years, i.e., upto a maximum of two consecutive terms. Thereafter they shall be eligible for re-election after a lapse of two years.
  • The President shall preside over the Annual General Meeting and at all meetings of the Council. He shall exercise general supervision of the affairs of the Society and shall perform any other duties assigned to him by the council.
  • President elect shall perform all duties of the president in the absence of the latter or at his request. The president elect shall have such other power and functions as may be assigned by the Council.
  • The Honorary Secretary shall look after the day-to-day affairs of the society under the direction of the council. He shall be responsible for summoning of all meetings, preparing the agendas and keeping minutes of the proceedings. He shall be in-charge of all files, documents, books, and other papers of the society. He shall be responsible for maintaining a Register of Members. He shall be responsible for formulating the Annual Report to be presented to the council and the Annual General Meeting.
  • Honorary Treasurer will look after the properties of the society. He will be the in charge of all the cash and other finances. He will operate the bank accounts of the society.

Members of the Council

  • The Executive Committee shall consist of
    (i) Officers of the Society
    (ii) The immediate past President
    (iii) 4 council members elected amongst the full members. (Two each from Andhra Pradesh and Telangana state)
  • No member of the Society shall be eligible for election as member of the council unless he has completed five years as a member of the society at the time of election.
  • The full members to the council shall be elected for two years, i.e., 2 members and 2 members retiring each alternate year and they shall not be eligible for re – election for second term. Two full members from each of the State units (total 4) i.e., Andhra Pradesh and Telangana shall hold office in the council.
  • Council nominations for full members shall be made by two full members along with a written consent by the candidate agreeing to the nomination.
  • Nomination for officers of the Council shall be made by two full members, along with written consent of the candidate to stand for the office.
  • All nomination for council election should reach the Honorary Secretary at least four weeks before the date of the Annual General Meeting.
  • All members of the Council shall be elected at the Annual General Meeting.
  • For any casual vacancy in the Council that may occur, the Council shall be Empowered to appoint a successor, who shall hold the office or be an ordinary member as the case maybe, until the next Annual General Meeting.
  • The Council shall constitute the executive authority of the Society in all matters, scientific, business and financial.
  • The Council shall be responsible for arrangements for the business and scientific parts of the Annual General Meetings.
  • The Council shall have the powers to appoint any subcommittee for any specific purpose for any aspects of the functioning of the Society. Such committees shall be incorporated in the reports of the Council and submitted by the Council at the General Meeting.
  • The Council shall have the powers to invest money of the Society with due regard for existing laws.
  • The Council shall meet at the Annual SOGUS Meeting and the Annual Mid-term meeting.
  • The Council shall also meet at the call of the President, Honorary Secretary, and three members (including President and Honorary secretary) shall constitute a quorum.
  • The Annual General Meetings shall consist of two parts Viz., Business and Scientific Meeting.
  • The Annual General Business Meetings shall be held at the time of Scientific Meeting
  • The Council shall have the powers to convene such other business meeting it deems necessary, when it shall be called a “SPECIAL GENERAL MEETING.”
  • The Council shall have the powers to decide to convene such other Scientific Meeting besides the Annual one as it deems desirable.
  • The Agenda for the Annual General Business Meeting shall be:
    i. To receive the report of the Council.
    ii. To receive the report of the Honorary Treasurer and the Audited statement of accounts and balance sheet.
    iii. To approve new members to the Society as recommended by the council.
    iv. To elect officers and members of the Council.
    v. To elect the Auditors.
    vi. To consider other business as the Council may determine.
    vii. To consider any resolution or amendments to the rules submitted by members in accordance with rules.
  • Quorum at Annual General Meeting shall be constituted by ten full members, if no quorum is formed at the first instance the meeting shall be dissolved and reassembled after 15 minutes, when no quorum shall be required.
  • Resolution: Any member desirous of moving a resolution t the Annual General Meeting shall notify the same in writing to the Honorary Secretary at least four weeks before the date of such meeting

Not less than three-fifths of the members of the society may determine that the Society shall be dissolved, and thereupon it shall be dissolved forthwith at the time then agreed upon and all necessary steps shall be taken for the disposal and settlement of property of the society, its claims, and liabilities. If upon dissolution or termination of the Society, there shall remain after discharge of all the debts and liabilities any property or funds whatsoever they shall be given or transferred to an Institution or Institutions having similar objectives as the Society which shall be determined by the votes of not less than three fifth of the members of the group at the meeting at the time of dissolution

Notice of any proposal to reap peal, amend, or add to the existing rules shall be forwarded to the Honorary Secretary in writing not later than six weeks before the date of the Annual General Meeting. The proposal shall appear on the agenda of the meeting in the form of a resolution duly proposed and seconded. No proposal shall be considered as passed unless it is carried by a majority of at least three-fifth of the members present and voting.